Jobs

Administrative Assistant – Rockville, MD

Background

The Jewish Women’s Renaissance Project (JWRP), a non‐profit organization based in Rockville, Maryland, was established in 2008 to empower and inspire women to transform themselves, their families, their communities, and the world. The JWRP’s flagship program is Momentum, an eight-­‐day, highly subsidized, action-­‐packed journey through Israel—an opportunity for women who share a common vision of self-­‐growth and personal development to deeply explore themselves. More than 10,000 women from 26 different countries have already experienced this life-­‐changing trip, returning home with the best gift of all—a deep, eternal connection to Israel, a profound kinship with each other, and a heart filled with Jewish values.

At the request of many participants, their husbands, and partnering organizations, the JWRP created Momentum opportunities for men, helping to lift the family together; and hundreds of men have already experienced the spirit-­‐building power of Momentum.

The JWRP works in partnership with a wide spectrum of community organizations and has established itself among major Jewish organizations and leaders, built a stable base of funding, and continues to grow. Thanks to a partnership with the Israeli government, the JWRP will expand its reach to even more organizations in more countries.

An extremely dedicated, hands-­‐on, entrepreneurial group of professionals and lay leaders have built the organization from scratch to where it is today.

Position Overview

The JWRP currently seeks a dynamic, experienced Administrative Assistant to help the organization grow to the next level by supporting two areas: Marketing & Communications and General Organizational needs. The position is based on-site at the main JWRP offices in Rockville, MD, and has a dual report to the Director of Marketing and Communications and the Director of Finance and Operations.  Some of the colleagues work on-site and several work remotely in the US and Israel. Therefore, the successful candidate must be a self-­‐motivated team player who enjoys working in a fast-­‐paced environment and supporting multiple professionals. Responsibilities include: providing primary administrative support to the Director of Marketing & Communications; supporting the general administrative needs associated with organization-wide initiatives; providing administrative and logistical support to conferences, events and all-team meetings; proofreading and editing; and maintaining the master calendar.

Key Responsibilities

  • Prepares and/or processes a wide variety of correspondence including letters, invoices, emails, reports, mailings, meeting minutes and presentation materials, ensuring the timeliness and accuracy of all information.
  • Maintains the calendar for the Director of Marketing & Communications and the relevant shared calendars.
  • Coordinates internal and external meetings and ensures the accuracy and dissemination of meeting notices and minutes. Responsible for all meeting logistics such as catering, room reservations, attendance lists, room set-up, materials preparation, meeting supplies, meeting notes and all relevant follow-up.
  • Provides assistance with all aspects of travel planning for department staff ensuring all internal procedures are followed, and cost-effective travel arrangements are made.
  • Assists with budget and expense management including reconciling expenses to department/project budgets, coding invoices, and managing vendor payment requests.
  • Provides logistical and administrative support for key projects and events including, but not limited to, participant registrations, project management timelines, and project/trip reports.
  • Serves as the primary contact for general inquiries (phone & website): answers phones in a friendly and professional manner and routes calls accordingly; responds to general online inquiries.
  • Participates on the Administrative Team and provides overflow support to other Departments and organizational-wide projects as directed.
  • Processes, sorts, and distributes daily mail ensuring the staff receive mail on a timely basis and that outgoing letters, faxes, and communications are sent promptly. Accept and distribute UPS/FedEx or similarly delivered packages and prepare and process outgoing packages.
  • Provides proofreading and editing support to maximize the accuracy of any materials that are distributed.
  • Provides Slack training to new hires so they understand how the tool is used internally.
  • Maintains current organizational files, coordinates all copying needs, orders office supplies, JWRP merchandise and stationery, and provides general administrative support as directed by staff.

Qualifications

  • High School Diploma/GED with some college required. Bachelor’s degree preferred.
  • 3-­‐5 years of experience in an administrative support position; non­‐profit experience strongly preferred. Proven ability to support multiple professionals.
  • Strong knowledge of Jewish culture and traditions strongly preferred
  • Excellent PC literacy with strong competency in all Microsoft Office Suite programs (Word, Excel PowerPoint & Outlook)
  • Prior experience with SalesForce or similar database preferred.
  • Strong organizational skills and attention to detail with emphasis on accuracy and quality.
  • Ability to manage multiple responsibilities with changing priorities while maintaining deadlines
  • Excellent interpersonal and customer service skills with a welcoming and professional demeanor both in person and by phone.
  • Must be able to work effectively with a team.
  • Strong verbal and written skills. 
  • Self-motivated, takes initiative and learns quickly with strong solution-based problem-solving skills.  Ability to think independently.
  • Ability to develop and maintain office and file systems (paper and electronic).
  • Ability to work overtime as needed including weeknights and Sundays that involve organizational events and meetings.

Please click here to submit a cover letter, resume, and salary history.


Controller – Rockville, MD

The Organization

The Jewish Women’s Renaissance Project (JWRP), a non-profit organization based in Rockville, Maryland, was established in 2008 to empower and inspire women to transform themselves, their families, their communities, and the world. The JWRP’s flagship program is Momentum, an eight-­‐day, highly subsidized, action-­‐packed journey through Israel—an opportunity for women who share a common vision of self-­‐growth and personal development to deeply explore themselves. More than 10,000 women from 26 different countries have already experienced this life-­‐changing trip, returning home with the best gift of all—a deep, eternal connection to Israel, a profound kinship with each other, and a heart filled with Jewish values.

At the request of many participants, their husbands, and partnering organizations, the JWRP created Momentum opportunities for men, helping to lift the family together; and hundreds of men have already experienced the spirit-­‐building power of Momentum.

The JWRP works in partnership with a wide spectrum of community organizations and has established itself among major Jewish organizations and leaders, built a stable base of funding, and continues to grow. Thanks to a partnership with the Israeli government, the JWRP will expand its reach to even more organizations in more countries.

An extremely dedicated, hands-­‐on, entrepreneurial group of professionals and lay leaders have built the organization from scratch to where it is today.

JWRP is a 501(c) 3 nonprofit organization with an annual budget of $10M and business operations in several countries.

The Position

The Controller position awaits the right person to join a rapidly developing department and organization. Reporting to the Director of Finance and Administration, the Controller will be a critical member of the Finance/Accounting team, advancing the systems and work of the department. Working collaboratively with other finance team members (including Staff Accountant, Accounting Assistant, and subcontractors), the Controller is responsible for leading all daily accounting operations, preparing & monitoring annual budgets, performing monthly reconciliations, generating internal and external reports, and working closely with the external auditor and tax advisor.

Near-Term Priorities for the Controller:

  • Working closely with departmental staff, Development and Program teams, and outside vendors to accelerate the integration of software systems (A/P, A/R, Accounting, Donor Management) so they better “talk” to one another. Leverage newly integrated systems to optimize accounting and finance reporting to better support organizational advancement.
  • Improve and strengthen the financial reporting packages for board presentations.
  • Develop and enhance current procedures for billing, cash receipts, cash disbursements and payroll to ensure timely financial reporting.
  • Develop and implement a process for meeting quarterly with department leaders to review the budget to actual variance analysis, strengthen interdepartmental communication and provide education about the overall organizational performance.

Key Responsibilities:

Accounting

  • Maintain necessary controls around day-to-day full cycle activities of accounts, ledger, accounts receivable, invoicing/billing, accounts payable, cash disbursements, payroll functions, fixed asset records, expense reports and credit cards.
  • Ensure timely and accurate processing of charitable pledges, cash receivables, and credit card contributions and online receipts, to ensure timely and accurate reporting, invoicing, collections, and proper tax reporting to donors.
  • Complete timely and accurate monthly closings, including reconciliation of bank and credit card statements, expense reports, and development of department reports.
  • Ensure accuracy, timeliness and appropriate accounting controls for the outsourced (ADP) payroll process.
  • Lead conversion to new accounting software.
  • Oversee accounting and tax work for JWRP international entities and perform consolidation procedures of these entities into the JWRP US books.

Budgeting, Reporting, & Compliance

  • Oversee all accounts, ledgers, and reporting systems ensuring compliance with regulatory requirements and accuracy of all financial reporting.
  • Develop and monitor annual budget; analyze variances in all cost centers; draft financial reports for management and the Board.
  • Establish and manage cash flow forecasting model to support planning.
  • Create dashboards, scenarios, ad-hoc analysis, and financial reports to illuminate trends and financial position for internal management and board use.
  • Work closely with the external auditors and tax advisors, ensuring timely completion of annual audits and filing of required federal and state tax returns.
  • Ensure accurate and timely filing of donations from all US states and from overseas, in compliance with charity evaluators. Ensure finance systems and processes conform to JWRP’s policies and comply with GAAP and IRS standards and guidelines.
  • Train departmental staff as necessary to enhance operational strength and performance.
  • Prepare submission for reimbursement reports to international governmental authority,

Qualifications & Success Factors

Ideal candidates for this position will share our commitment to JWRP’s mission and will bring a variety of experiences and attributes to the work, including:

  • Bachelor’s degree required, graduate degree in a related field (or equivalent work experience and training) a plus. CPA (active, inactive or planning to sit) strongly preferred
  • 5+ years of progressively responsible accrual-based, nonprofit accounting with revenue streams from individual contributions and grant funding.
  • Experience with accounting and database software required; familiarity with QuickBooks, Salesforce, Click & Pledge, Bill.com highly desirable.
  • Experience working with outside vendors and software providers to optimize the accounting system conversion and integration with other software technologies. Comfort level, experience and desire to work in a “start-up” environment where systems and processes are evolving. Ability to contribute to the development of efficient, compliant processes.
  • Intermediate to advanced skills in Microsoft Office software (especially Excel and PowerPoint), including the ability to develop models and spreadsheets with multiple linking
  • Strong communication and interpersonal skills; ability to educate and work with team members within the finance department and across all other departments.
  • Proven ability to collaborate across divisions to implement processes and achieve results. Ability to achieve results with minimal supervision. Hands-on mentality a must. Views every challenge as an opportunity to improve and advance department’s work and contribution.
  • Some experience with international transactions helpful.
  • Proven ability and willingness to continually develop skills related to use of rapidly changing technology.
  • Ability to work beyond standard hours as needed to meet deadlines and expectations; and a willingness to work non-traditional hours as needed, including nights and Sundays, during events and meetings.

Application Process

Please click here to submit your cover letter, resume and salary history.

JWRP is an equal opportunity employer and complies with all applicable equal opportunity laws and regulations.